University of Texas at San Antonio Disbursements and Travel Supervisor in San Antonio, Texas

Title of Position Disbursements and Travel Supervisor

Requisition Number BES20180117P

Department Posting Name Disbursements and Travel Services

Location Main Campus

Recruitment Type External

Position Type This is a Classified, benefits eligible, position.

Grant Funded? No

Hours per week 40

If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked

Periodically must work an extended work week, especially during peak periods and fiscal year-end.

If Temporary, Ending Date

Recruiting Rate $31,848 - $50,964/annualized

Beginning Salary Flexibility Yes

Pay Basis Salary

Required Education Bachelor's Degree

Do you want to allow additional experience to substitute for required education? No

Preferred Education Master's Degree

Field of Study

Prefer Bachelor’s or Master’s degree in Accounting or business related field.

MS Office Experience Required Word, Excel

Will this position require driving a UT or personally owned vehicle? No

Other Computer and Software Skills Required

Experience and Other Skills Required

  • Four years of progressively responsible experience in governmental or commercial accounting working in accounts payable, disbursements, or within a comparable financial accounting area.

  • Two years of supervisory experience.

  • Excellent oral and written communication skills. Strong inter-personal skills.

  • Commitment to excellence in customer service and collaborations. Team player.

  • Strong organizational skills.

  • Knowledge of standard procedures for accounts payable/travel.

  • Knowledge of electronic accounts payable processing.

Do you want to allow additional education to substitute for required experience? No

Other Skills Preferred

  • Six years of accounts payable and/or travel services experience and three years of supervisory experience.

  • Experience working with PeopleSoft (Accounts Payable or Travel & Expense Modules) or other ERP system.

  • Advanced knowledge of university organizational structure, policies, rules and procedures.

  • Microsoft Outlook and PowerPoint.

Description of Job Duties

  • Supervise, develop and train staff to enhance customer service, improve departmental efficiency and ensure the accuracy and timeliness of invoice processing.

  • Oversee and exercise control over the preparation, processing, and verification of various accounting documents, purchase orders, and approving journal vouchers related to processing accounts payable payments and/or travel reimbursements.

  • Approve invoices processed to ensure proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounting chartfields, timely and accurate payments that make full use of available discounts in accordance with Texas Prompt Payment Act. Analyze data for accuracy and initiate corrective action where necessary to ensure compliance with applicable regulations and policies.

-Assist faculty and staff on financial and administrative matters, related to responsibilities of Disbursements and Travel Services.

  • Expand knowledge-base of accounts payable best practices. Apply judgment to daily work duties using appropriate fund accounting principles, GAAP, financial accounting system requirements, applicable university policies and procedures, IRS regulations, state regulations and laws that affect the functional responsibilities of the Disbursements and Travel Services department.

  • Act as liaison with outside vendors concerning payment matters and disputes.

  • Properly document all files for audit purposes. Assures proper filing, scanning and storage of records.

  • Oversee the resolution of complex travel and disbursements issues.

  • Assist with year-end closing; assist with year-end audit by providing internal and external auditors with documentation requested.

-Ensure proper vendor identification for accurate 1099 reporting.

-Conduct training to University on applicable business process.

  • Perform other duties as assigned.

Posting Open Date 03/13/2018

Posting Close Date at midnight on

Open Until Filled Yes

Special Notes To Applicants

-UTSA is a tobacco-free campus.

-UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

This position is in the UTSA Business Affairs division; whose employees are proud to operate under the following guiding principles:

WE CREATE positive change. WE PARTNER to deliver excellent service. WE RESPECT and care for each other. WE VALUE and empower change. WE DO the right thing.

-This is a security sensitive position. Employment is contingent upon a successful background check.

-At the discretion of the hiring department, this position posting may be closed once a sufficient number of qualified applications has been received.